Executive Administrative Assistant

What is an Executive Administrative Assistant?

Executive Administrative Assistants serve as the point of contact between executives and internal/external clients. They provide support to managers, employees, and office visitors by handling a variety of tasks, ensuring positive and productive interactions between the organization's executives and others. These professionals may also be referred to as Administrative Coordinators, Administrative Specialists, or Executive Secretaries.

Is this program for you?

Executive Administrative Assistants are extremely organized, versatile, and responsible individuals who possess a wide-ranging skill set, including excellent time management, problem-solving, and written and verbal communication skills.

Your duties as an Executive Administrative Assistant:

Your day-to-day tasks will include greeting internal and external clients, handling phone calls and correspondence, managing the executive calendar and schedule, preparing meeting agendas, taking meeting notes, managing document control in the office, and preparing reports and presentations.

How can we help?

At Alberta Paramount College, we surveyed the industry to determine the skills required to succeed as an Executive Administrative Assistant. Our curriculum is designed to teach and develop the necessary administrative, technical, and soft skills needed to excel in this career.

Our Program

During this program, you will learn skills such as:

• Providing administrative support and assistance to individuals, teams, or departments within an organization.
• Performing a wide range of administrative tasks such as answering phone calls, managing correspondence, drafting and proofreading documents, and handling office supplies and equipment.
• Managing calendars, scheduling appointments, meetings, and conferences, and coordinating with internal and external stakeholders to schedule and organize events.
• Inputting and maintaining data in databases or spreadsheets, updating records.
• Handling incoming and outgoing communications, including emails and letters.
• Assisting in meeting preparations, which may involve arranging meeting rooms, preparing agendas, taking minutes, and distributing meeting materials.
• Organizing and maintaining physical and electronic files, documents, and records.
• Providing professional and courteous customer service to internal and external stakeholders, including clients, visitors, and employees.